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  • A covered entity may impose "reasonable", cost-based fees for copying medical records.
  • The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage.
  • If the patient has agreed to receive a summary or explanation of his or her protected health information, the covered entity may also charge a fee for preparation of the summary or explanation.
  • Source: 45 C.F.R. 164.524(c) (2014) [Note that this federal law governs in absence of any state law.]
  • https://www.kmsonline.org/resources/practice-operations/medical-records/160-allowable-charges-for-copying-records

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